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    Legalized Diploma Order Form

    Complete and submit this form to the Registrar's Office. Please note that this form is for a Legalized Diploma Order only. Students who need an Basic Diploma or an Apostille Diploma should fill out the appropriate form. 
    Alumni Information
    Birthdate
    Birthdate
    New Diploma Information
    I need a legalized version of my __________________ diploma. 
    I need a legalized version of my __________________ diploma. 
    NOTE: According to the U.S. State Department website, “an apostille certificate is for documents [used] in countries that are in the 1961 Hague Convention Treaty.” Countries that have NOT signed the 1961 Hague Convention Treaty require documents to be “fully legalized” by the United States Government in order to accept them as authentic. The legalization process involves getting a diploma apostilled by the state it was issued in, having the apostille recognized by the U.S. Department of State, and then having the country’s consulate in Washington D.C. authenticate the apostille. It is essentially another layer of confirmation.

    If you're not sure whether your document needs to be Apostilled or Legalized, please reach out to the Registrar's Office before completing the form. (Contact information is below).
    Mailing Information
    Mailing Address
    Mailing Address
    Important Information Regarding Legalized Diploma Orders
    Cost: $75.00 flat legalization fee plus consulate charge and shipping (if applicable). Domestic shipping is free. For international addresses, the Registrar's Office will provide a shipping estimate. An estimate including any consulate and shipping fees will be provided to the alum before the final amount is charged.
    Timeframe: Approximately 8 weeks from receipt of completed form to delivery of document to alum
    Payment Options:
    1. Credit/debit card via the Business Office website
    2. Check made payable to Washington College
    3. Wire transfer
    4. Cash (brought directly to the Business Office)
    For more details regarding options 2-4, please email registrar@washcoll.edu or call 410-778-7299.
    Once this form is received, the Registrar's Office will: 
    1. Order the diploma and have it shipped to our office.
    2. Have two faculty members sign the diploma
    3. Bring the diploma to the notary and Chestertown UPS to certify the document.
    Notary charge: $8.00 (included in order fee)
    4. Bring the notary's signature to the Queen Anne's Circuit Court to have the notary's signature authenticated.
    Clerk of the Circuit Court document charge: $1.00 (included in flat fee)
    5. Bring the diploma, the notary's signature, and the circuit court signature to the Secretary of State Office in Annapolis, MD.
    Secretary of State Apostille Document Charge: $5.00 (included in flat fee)
    6. Mail/deliver the diploma to the U.S. Department of State Office in Washington D.C.
    U.S. Dept. of State document charge: $20.00 (included in flat fee)
    7. Mail/deliver the diploma to the appropriate foreign consulate for legalization.
    Consulate Charge: Variable (NOT included in flat fee)
    8. Mail the diploma out via USPS or Fed-Ex to the address provided on this form.
    Sgnature/Confirmation

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